Overview: Seeking a highly organized and motivated Staff Assistant to support our team in the commercial mechanical construction industry. This role involves a wide range of administrative duties, including document management, meeting coordination, and communication facilitation. The ideal candidate will possess a strong background in administrative tasks, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Prepare and edit correspondence, presentations, and other documents with high attention to detail.
Efficiently manage document filing and retrieval systems.
Organize and coordinate meetings, events, and schedules to support project timelines.
Screen and distribute incoming communications, including calls and emails, to the appropriate team members.
Perform general office administrative tasks, including emailing, faxing, scanning, and maintaining office supplies.
Serve as a liaison among internal staff at all levels, enhancing team communication and coordination.
Requirements:
5 years of experience in a secretarial or administrative role, preferably within a construction or related industry.
Advanced proficiency in MS Office applications (Word, Excel, PowerPoint).
Exceptional organizational and attention to detail skills.
Ability to manage multiple tasks and projects with competing priorities and deadlines.
Local and stable work history.
This position represents a fantastic opportunity for professional growth within a dynamic and supportive environment. We are looking for someone who is ready to take on challenging projects and contribute to our team's success with their administrative expertise and proactive attitude.
